Sr. Administrative Assistant in Beaverton, Oregon - #72853 | VanderHouwen

Description

Job Id: 72853

Senior Administrative Assistant
Our client is seeking a Senior Administrative Assistant to provide high-level administrative support to multiple senior leaders within a fast-paced, collaborative organization. The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to manage competing priorities, maintain confidentiality, and build strong working relationships across teams. This role is ideal for someone who thrives in a dynamic environment and enjoys supporting leaders through exceptional organization, communication, and coordination.

This role is a hybrid model in Beaverton, Oregon.

Senior Administrative Assistant Responsibilities

• Provide comprehensive administrative support to multiple senior leaders, including complex calendar management, meeting coordination, and scheduling across internal and external stakeholders.
• Coordinate domestic and international travel arrangements, prepare itineraries, and manage expense reporting, purchase orders, and budget-related administrative tasks.
• Plan and execute meetings, team events, offsites, and other business activities by coordinating logistics, vendors, agendas, catering, and event communications.
• Prepare, edit, and organize presentations, reports, correspondence, organizational documents, and other business materials while maintaining a high level of accuracy and professionalism.
• Serve as a key administrative resource for the team by managing communications, responding to administrative requests, supporting special projects, and providing backup support when needed.
• Assist with workspace planning, equipment coordination, and department logistics to help ensure smooth day-to-day operations.
• Track action items, deadlines, budgets, and project deliverables while helping leaders stay organized and informed.
• Foster a positive team environment by supporting engagement initiatives, team meetings, and other culture-building activities.

Senior Administrative Assistant Qualifications

• 5+ years of experience providing administrative support to senior leaders in a fast-paced professional environment.
• Strong experience managing complex calendars using Microsoft Outlook and coordinating meetings across multiple stakeholders.
• Experience planning meetings, events, and team functions from concept through execution.
• Proficiency with expense reporting platforms such as Coupa, Concur, or similar financial systems.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and virtual meeting platforms such as Microsoft Teams or Zoom.
• Proven ability to prioritize multiple responsibilities, work independently, and adapt to changing business needs while maintaining exceptional attention to detail.
• Excellent verbal and written communication skills with the ability to interact professionally with executives and cross-functional teams.
• Experience handling confidential information with sound judgment and discretion.
• Experience supporting multiple leaders simultaneously in a collaborative, high-volume environment.
• Bachelor’s degree in Business or a related field is preferred, or an equivalent combination of education and relevant experience.
• Previous experience supporting a global consumer products, retail, or enterprise organization is highly preferred.
• Familiarity with AI productivity tools such as Microsoft Copilot or ChatGPT is a plus.
• Flexibility to occasionally support business needs outside of standard working hours.

Compensation: $28.17/hr.

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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