Executive Assistant / Project Coordinator in Spokane, Washington - #72866 | VanderHouwen

Description

Job Id: 72866

Executive Assistant / Project Coordinator
Our client is seeking an Executive Assistant / Project Coordinator to provide high-level administrative, operational, and project coordination support in a dynamic, fast-paced environment. This role is ideal for a highly organized professional who enjoys keeping executives and projects on track, building efficient processes, and collaborating with internal teams and external stakeholders to drive successful outcomes.

This role is a hybrid model in Spokane, Washington.

Executive Assistant / Project Coordinator Responsibilities

• Provide comprehensive executive support, including calendar management, email coordination, travel arrangements, expense reporting, and preparation of presentations, reports, and business communications.
• Coordinate leadership meetings, document key discussions, track follow-up actions, and help ensure strategic initiatives and business priorities remain on schedule.
• Support day-to-day operational activities by maintaining organizational documentation, tracking internal priorities, coordinating recurring meetings, and improving administrative workflows.
• Participate in project and client meetings, capturing detailed meeting notes, action items, risks, decisions, and project updates to ensure timely follow-through.
• Maintain project tracking tools, dashboards, and status reports while coordinating stakeholder communications and promoting accountability for deliverables.
• Assist with special projects and cross-functional initiatives while balancing multiple priorities in a fast-paced, remote work environment.

Executive Assistant / Project Coordinator Qualifications

• 3–7 years of experience supporting executives, project teams, operations, or consulting environments.
• Proven ability to manage multiple priorities while maintaining exceptional organization, attention to detail, and follow-through.
• Excellent written and verbal communication skills with the ability to interact professionally with executives, clients, and cross-functional teams.
• Strong proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, SharePoint, Zoom, and project tracking tools.
• Experience coordinating projects, maintaining action logs, or supporting project management activities is highly preferred.
• Background supporting consulting, engineering, construction, technical, or other fast-paced organizations is a plus.
• Experience working in startup or high-growth environments and collaborating with external clients is preferred.
• Familiarity with project management platforms such as Smartsheet, Trello, Monday.com, Asana, Notion, or similar collaboration tools is beneficial.
• Ability to exercise sound judgment, maintain confidentiality, work independently, and proactively identify opportunities to improve processes.

Compensation: $30-$35/hr. (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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