Marine Operations Assistant in Portland, Oregon - #72269 | VanderHouwen

Description

Job Id: 72269

Marine Operations Assistant
Our client is seeking a highly organized and tech-savvy Marine Operations Assistant to support maintenance coordination and administrative operations within a dynamic marine environment. This role is ideal for someone who enjoys working behind the scenes to keep operations running smoothly—balancing scheduling, procurement coordination, and system-based tracking. The ideal candidate is detail-oriented, adaptable, and comfortable learning complex systems while supporting cross-functional teams.

This role is a hybrid model in Portland, Oregon. The initial training period will be fully on-site.

Marine Operations Assistant Responsibilities

• Coordinate and schedule maintenance activities, ensuring alignment across operations, vendors, and internal teams.
• Manage the ordering of parts and materials, working closely with procurement and vendors to support ongoing maintenance needs.
• Track, update, and maintain maintenance records using internal systems, ensuring accuracy and timely reporting.
• Serve as a key administrative support resource for maintenance operations, including requisitions, expense tracking, and contract coordination.
• Utilize computerized maintenance management systems to monitor work orders, analyze activity, and support operational visibility.
• Assist with document preparation, formatting, and organization for operational and reporting purposes.
• Capture meeting notes, track action items, and follow up to ensure completion of key deliverables.
• Respond to inquiries and route requests appropriately to support efficient communication across teams.

Marine Operations Assistant Qualifications

• 2+ years of experience in administrative, operations support, or coordination roles, preferably in a technical, industrial, or maintenance-related environment.
• Strong technical aptitude with the ability to quickly learn and navigate complex systems (experience with maintenance management systems is a plus, but not required).
• Experience supporting procurement activities, including ordering materials, tracking requests, and working with vendors, is highly preferred.
• Familiarity with maintenance operations or environments involving equipment, facilities, or logistics is a plus.
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office or similar tools for documentation, tracking, and communication.
• Strong communication skills with the ability to collaborate effectively across teams.
• Self-starter who is adaptable, resourceful, and comfortable working in a fast-paced environment.

Compensation: $30/hr.

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
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VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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