Executive Assistant in Hillsboro, Oregon - #72428 | VanderHouwen

Description

Job Id: 72428

Executive Assistant
This role is ideal for someone who enjoys helping busy professionals stay organized, proactive, and efficient. The Executive Assistant will serve as a trusted administrative partner to the Managing Partner, helping manage communications, organize information, support office operations, and handle a variety of day-to-day administrative responsibilities. This is not a tax preparation or accounting role. Prior accounting or tax experience is not required. The ideal candidate is detail-oriented, adaptable, professional, and comfortable learning new systems and processes over time.

This role is on-site in Hillsboro, Oregon.

Executive Assistant Responsibilities

• Assist the Managing Partner with day-to-day administrative support and organization
• Review and pre-screen emails, helping prioritize items and surface important matters
• Handle and complete administrative tasks independently whenever possible
• Support electronic document organization, scanning, and file management
• Assist with DocuSign processes and client document distribution
• Maintain organized electronic and paper filing systems
• Help coordinate office supplies and general administrative needs
• Provide support across multiple office locations as needed
• Utilize Microsoft Office, Salesforce, and other internal systems effectively
• Maintain professionalism, confidentiality, and strong attention to detail in all interactions
• Collaborate closely with office staff and leadership to support efficient operations

Executive Assistant Qualifications

• Strong organizational skills and attention to detail
• Comfortable learning and working within multiple systems and software platforms
• Solid Microsoft Office skills, particularly Outlook, Word, and Excel
• Experience with Salesforce or CRM systems is a plus
• Strong written and verbal communication skills
• Ability to prioritize tasks and work independently
• Professional, dependable, and team-oriented approach
• Positive attitude and willingness to assist wherever needed
• Prior executive assistant, administrative assistant, office coordinator, or customer service experience preferred
• No accounting or tax background required

Preferred Traits

• Calm and adaptable in a fast-paced environment
• Strong sense of ownership and follow-through
• Friendly, approachable, and collaborative personality
• Comfortable supporting a busy executive with changing priorities
• Strong “fit” for a caring, relaxed, and team-oriented office culture

Salary: $20-$28/hr. (DOE)

Benefits
Benefits are available to eligible full-time employees and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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