Administrative Specialist in Detroit, Michigan - #72988 | VanderHouwen

Description

Job Id: 72988

Administrative Specialist
Our client is seeking an Administrative Specialistto provide high-level administrative support to a busy leadership team in a fast-paced, collaborative environment. This individual will play a critical role in keeping daily operations running smoothly by managing complex scheduling, coordinating travel and meetings, supporting office operations, and serving as a trusted point of contact for internal and external stakeholders. The ideal candidate is exceptionally organized, detail-oriented, professional, and thrives in a high-visibility role requiring discretion and proactive problem-solving.

This role is a hybrid model in Detroit, Michigan.

Administrative Specialist Responsibilities

• Provide high-level administrative support to a business leader and team by managing complex calendars, scheduling meetings, and coordinating activities across multiple domestic and international time zones.
• Maintain highly accurate and up-to-date calendars, ensuring travel plans, meeting details, attendee information, and logistics are reflected in real time.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and itinerary management.
• Prepare and process expense reports using Concur while ensuring accuracy and compliance with company policies.
• Support purchase order creation and administrative transactions within an ERP system as needed.
• Coordinate conference rooms, virtual meetings, catering, office supplies, and audiovisual setup to ensure meetings run seamlessly.
• Prepare agendas, presentations, reports, correspondence, meeting materials, and other business documents using Microsoft 365 applications.
• Organize, maintain, and retrieve electronic and physical records, reports, and business documentation.
• Review incoming communications and prioritize information appropriately to support efficient workflow and executive decision-making.
• Serve as a professional point of contact for internal teams, executives, vendors, and external business partners, delivering exceptional customer service and communication.
• Support general office operations by assisting with administrative projects, ordering supplies, and maintaining an organized office environment.
• Handle sensitive and confidential information with a high degree of professionalism and discretion.
• Anticipate administrative needs, proactively resolve scheduling conflicts, and identify opportunities to improve office efficiency.

Administrative Specialist Qualifications

• 5–7 years of administrative or executive assistant experience supporting senior leaders in a fast-paced corporate environment.
• High school diploma or GED required.
• Demonstrated experience managing complex executive calendars involving multiple time zones and frequently changing priorities.
• Hands-on experience coordinating domestic and international business travel and managing detailed itineraries.
• Experience preparing and processing expense reports using Concur.
• Familiarity with ERP systems and purchase order processing is preferred.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.
• Proven ability to work independently, exercise sound judgment, and maintain strict confidentiality.
• Strong interpersonal skills with a polished, approachable demeanor and a customer-service mindset.
• Ability to adapt quickly in a high-visibility environment while maintaining accuracy, professionalism, and composure under changing priorities.

Compensation: $20/hr. (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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