Project Coordinator, CapEx in Beaverton, Oregon - #72953 | VanderHouwen

Description

Job Id: 72953

Project Coordinator, CapEx
Our client is seeking a Project Coordinator, CapEx to support the successful planning and execution of capital improvement and construction projects across multiple facilities. This role is ideal for a proactive and service-oriented professional who thrives in a fast-paced environment, excels at coordinating complex projects, and confidently collaborates with contractors, vendors, and cross-functional teams to keep projects on schedule, within budget, and moving forward.

This role is on-site in Beaverton, Oregon

Project Coordinator, CapEx Responsibilities

• Coordinate capital improvement and facility construction projects by managing schedules, documentation, contracts, vendors, and project timelines from planning through closeout.
• Support Project Managers by tracking budgets, project milestones, expenditures, and deliverables while providing regular project status updates.
• Maintain construction documentation, including contracts, change orders, RFIs, submittals, permits, inspection records, warranties, and closeout materials.
• Partner with contractors, architects, engineers, maintenance teams, and internal stakeholders to ensure effective communication and timely project execution.
• Coordinate bidding activities, vendor selection processes, permitting, and procurement efforts for construction and maintenance projects.
• Monitor project progress, identify scheduling or documentation gaps, and proactively follow up to keep projects on track.
• Assist with site visits, project inspections, punch list activities, and documentation of field observations as needed.
• Organize and facilitate project meetings by preparing agendas, recording meeting notes, and tracking action items.
• Maintain accurate project files, construction drawings, specifications, and capital project records.
• Recommend process improvements that enhance project coordination, documentation standards, and overall project administration.

Project Coordinator, CapEx Qualifications

• 3-5 years of experience in construction project coordination, project administration, project management support, or a similar role.
• Experience supporting commercial construction, facility improvement, capital projects, or maintenance-related construction initiatives.
• Background coordinating contractors, vendors, contracts, schedules, and project documentation.
• Strong understanding of construction documentation, permitting processes, drawings, specifications, and project lifecycle management.
• Proficiency with Microsoft Excel and the Microsoft Office Suite; experience with construction management software such as Procore, Bluebeam, or similar is a plus.
• Associate degree in Construction Management, Engineering, or a related field, or an equivalent combination of education and relevant experience.
• Excellent organizational, time management, and problem-solving skills with exceptional attention to detail.
• Strong verbal and written communication skills with the confidence to collaborate effectively across multiple teams and external partners.
• Ability to manage multiple priorities in a deadline-driven environment while maintaining accuracy and professionalism.
• Customer-focused, adaptable, and service-minded with the interpersonal skills to build positive relationships and confidently navigate challenging situations.

Salary: $75K-$80K/year. (DOE)

Benefits
Benefits are available to eligible full-time employees and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.