HR Onboarding Specialist in Boston, Massachusetts - #72494 | VanderHouwen

Description

Job Id: 72494

HR Onboarding Specialist
Our client is seeking an experienced HR Onboarding Specialist to support and enhance the employee onboarding experience within a fast-paced, high-volume environment. This individual will serve as a key liaison between new hires, hiring managers, recruiters, and HR teams to ensure a seamless transition from offer acceptance through readiness for employment. The ideal candidate is highly organized, process-driven, and passionate about creating a positive employee experience while maintaining compliance and operational excellence.

This role is on-site in Boston, Massachusetts.

HR Onboarding Specialist Responsibilities

• Coordinate end-to-end onboarding activities, including new hire documentation, background screenings, occupational health requirements, I-9 processing, and orientation scheduling.
• Serve as the primary point of contact for candidates, hiring managers, recruiters, and internal stakeholders regarding onboarding status, requirements, and readiness for employment.
• Manage onboarding records and employee data within HR, payroll, learning management, and applicant tracking systems while ensuring accuracy and compliance.
• Monitor and follow up on outstanding documentation, health clearances, background checks, and employment eligibility requirements to prevent onboarding delays.
• Develop, maintain, and improve onboarding workflows, trackers, dashboards, and reporting tools to increase efficiency and visibility.
• Conduct audits of onboarding records, I-9 documentation, compliance requirements, and employee files to identify gaps and ensure adherence to policies and regulations.
• Analyze onboarding metrics and provide insights related to process effectiveness, new hire readiness, and continuous improvement opportunities.
• Support onboarding and orientation activities for employees at all levels, including leadership hires and other high-visibility positions.
• Partner with cross-functional teams to evaluate current processes, implement enhancements, and drive operational improvements across HR functions.
• Assist with special projects, escalations, process documentation, and additional HR initiatives as needed.

HR Onboarding Specialist Qualifications

• Bachelor’s degree or equivalent combination of education and professional experience.
• 5+ years of experience in onboarding, recruiting coordination, HR operations, talent acquisition support, or a related high-volume administrative environment.
• Demonstrated experience coordinating background checks, employment eligibility verification, occupational health requirements, onboarding documentation, and orientation activities.
• Strong project coordination and process improvement skills with the ability to manage multiple priorities simultaneously.
• Experience working with applicant tracking systems, HRIS platforms, payroll systems, or learning management systems; Workday experience is a plus.
• Excellent organizational skills and attention to detail with a commitment to maintaining accurate records and compliance standards.
• Strong analytical abilities with experience tracking metrics, creating reports, and identifying opportunities for operational improvements.
• Proven ability to build relationships and collaborate effectively with stakeholders across multiple departments and organizational levels.
• Exceptional written and verbal communication skills with the ability to handle sensitive and confidential information professionally.
• Self-motivated, resourceful, and capable of working independently in a fast-paced environment while meeting established deadlines.

Compensation: (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.