Administrative Program Coordinator in Boston, Massachusetts - #72332 | VanderHouwen

Description

Job Id: 72332

Administrative Program Coordinator
Our client is seeking an Administrative Program Coordinator who is organized, proactive, and comfortable supporting programs that serve a wide range of professional stakeholders. The ideal candidate brings strong communication skills, attention to detail, and the ability to manage scheduling, logistics, documentation, and administrative workflows in a collaborative, mission-driven environment.

This role is a hybrid model in Boston, Massachusetts.

Administrative Program Coordinator Responsibilities

• Coordinate day-to-day administrative and operational support for professional development programs, seminars, consultations, and related initiatives.
• Manage complex Outlook calendar invitations, meeting scheduling, program timelines, and participant communications.
• Coordinate program logistics, including room scheduling, catering, technology setup, audio-visual support, materials preparation, and day-of support.
• Support program application processes, admissions committee coordination, candidate communications, and related tracking.
• Maintain program evaluations, collect participant feedback, and assist with tracking outcomes to help assess program effectiveness.
• Prepare agendas, record meeting minutes, track action items, and follow up with stakeholders as needed.
• Create, update, and organize program materials, marketing resources, process documentation, and internal reference guides.
• Assist with website updates, data entry, reporting, supply inventory, purchasing, and other administrative projects.
• Partner with leadership, faculty, staff, and cross-functional stakeholders to ensure programs run smoothly and professionally.

Administrative Program Coordinator Qualifications

• Bachelor’s degree or an equivalent combination of education and related experience.
• 1-2 years of administrative, program coordination, operations support, or related experience.
• Experience supporting programs, events, committees, professional development initiatives, or academic/healthcare-related operations is preferred.
• Strong Outlook calendar management, meeting coordination, and administrative organization skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience using web-based tools, survey platforms, content updates, or data management systems is a plus.
• Strong written and verbal communication skills with the ability to interact professionally with diverse stakeholders.
• Ability to manage multiple priorities, track details, meet deadlines, and follow through on action items.
• Self-directed, collaborative, and service-oriented approach with strong problem-solving skills.
• High attention to detail and ability to maintain accurate records, documentation, and program information.

Compensation: $24-$26/hr. (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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