Sr. Office Manager in Portland, Oregon - #72591 | VanderHouwen

Description

Job Id: 72591

Senior Office Manager
Our client is seeking a highly organized and service-oriented Senior Office Manager to oversee daily office operations while providing executive-level administrative support within a dynamic, fast-paced environment. This individual will serve as a key point of contact for employees, visitors, and vendors, ensuring a professional and welcoming workplace experience. The ideal candidate is adaptable, proactive, detail-oriented, and thrives while balancing a variety of responsibilities ranging from facilities coordination to executive support.

This role is on-site in Portland, Oregon.

Senior Office Manager Responsibilities

• Provide dedicated executive support to a senior Human Resources leader, including calendar management, meeting coordination, presentation preparation, and administrative project support.
• Serve as the primary point of contact for office visitors, creating a positive and professional experience for employees, candidates, and guests.
• Coordinate day-to-day office operations to maintain an efficient, organized, and well-functioning workplace environment.
• Manage office supply inventory by monitoring stock levels, ordering materials, and ensuring common areas remain appropriately supplied.
• Submit and track facilities and maintenance requests, partnering with building management and service providers to resolve office-related issues.
• Organize catering and logistics for team lunches, meetings, training sessions, and company events.
• Coordinate incoming and outgoing mail, deliveries, and related office communications.
• Assist with the preparation of presentations, reports, and other business documents using Microsoft Office tools, including PowerPoint.
• Support scheduling and logistical arrangements for internal meetings, visiting employees, vendors, and external partners.
• Track invoices, process office-related expenses, and assist with budget administration for operational activities and events.
• Identify opportunities to improve administrative processes and office efficiency through thoughtful organization and proactive problem-solving.
• Help maintain clean, welcoming, and functional shared spaces that reflect a positive workplace culture.

Senior Office Manager Qualifications

• Minimum of 4–5 years of experience providing administrative support to senior leaders at the Vice President level or above.
• At least 2–3 years of experience managing office operations in a professional corporate environment.
• Demonstrated ability to manage multiple competing priorities while maintaining exceptional attention to detail and meeting deadlines.
• Strong proficiency with Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Microsoft Teams.
• Experience coordinating calendars, scheduling meetings, and supporting executive workflow management.
• Excellent interpersonal and communication skills, with the ability to build relationships across all levels of an organization.
• Proven ability to exercise discretion and handle confidential information with professionalism and sound judgment.
• Highly organized, self-directed, and comfortable working independently while anticipating needs before they arise.
• Strong problem-solving skills and a proactive approach to identifying and resolving operational challenges.
• Positive attitude, flexibility, and a willingness to contribute wherever needed to support both executives and the broader office environment.

Salary: $75K-$95K/year. (DOE)

Benefits
Benefits are available to eligible full-time employees and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.