RFP Proposal Coordinator in Portland, Oregon - #72405 | VanderHouwen

Description

Job Id: 72405

RFP Proposal Coordinator
Our client is seeking a highly organized and detail-oriented RFP Proposal Coordinator who thrives in a deadline-driven environment, excels at managing complex cross-functional projects, and can translate technical and business information into polished, compelling proposal responses. This role is ideal for a proactive communicator with strong analytical thinking, exceptional writing/editing skills, and the ability to coordinate stakeholders across multiple business functions while supporting strategic growth initiatives.

This role is fully remote. Applicants must reside in Oregon, Washington, Utah, or Idaho. PST working hours are required.

RFP Proposal Coordinator Responsibilities

• Lead the end-to-end coordination, development, tracking, and submission of complex RFPs, surveys, and proposal responses within strict deadlines.
• Serve as the central point of contact for proposal activity, collaborating with internal stakeholders across business, operations, sales, leadership, and other cross-functional teams to gather accurate response content.
• Review, evaluate, and refine submitted materials for quality, relevance, accuracy, and compliance, escalating gaps or requesting revisions as needed.
• Manage proposal reporting, workflow tracking, documentation, and response libraries to improve efficiency, consistency, and submission readiness.
• Research, analyze, and synthesize business, product, and operational information into clear, compelling written proposal content and supporting materials.
• Troubleshoot process, operational, and technical challenges related to proposal development, data collection, formatting, and submission requirements.
• Support the development of proposal presentation materials, graphics, contract-related collateral, and other sales support documentation as needed.
• Provide guidance to internal teams on proposal best practices, response strategy, and content alignment to support broader business development goals.

RFP Proposal Coordinator Qualifications

• Bachelor’s degree in Business, Marketing, Healthcare Administration, Communications, or a related field; equivalent professional experience will also be considered.
• 3+ years of experience in proposal coordination, RFP management, project coordination, sales support, healthcare administration, or a related function.
• Strong project management experience with the ability to organize multiple concurrent deadlines, prioritize effectively, and drive deliverables to completion.
• Exceptional written communication, proofreading, editing, and technical writing skills with strong attention to detail.
• Experience gathering, analyzing, validating, and organizing complex information from multiple internal stakeholders.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and document formatting tools; experience with proposal management platforms is a plus.
• Strong analytical thinking, problem-solving, and decision-making skills with the ability to navigate ambiguity and shifting priorities.
• Ability to work collaboratively across all organizational levels while maintaining a high level of professionalism, responsiveness, and customer focus.

Compensation: (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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