Administrative Assistant in Portland, Oregon - #72409 | VanderHouwen

Description

Job Id: 72409

Administrative Assistant
Our client is seeking a highly organized and proactive Administrative Assistant to provide high-level support within a fast-paced and collaborative corporate environment. This role is ideal for a polished administrative professional who thrives on managing complex schedules, coordinating executive priorities, and ensuring seamless day-to-day operations. The ideal candidate is adaptable, detail-oriented, and confident communicating across all levels of an organization while maintaining discretion and professionalism.

This role is a hybrid work model in Portland, Oregon.

Administrative Assistant Responsibilities

• Provide direct administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements.
• Manage scheduling priorities, coordinate logistics for meetings and presentations, and ensure leaders are prepared with accurate materials and agendas.
• Track expenses, process reimbursements, and support travel and expense management activities using internal systems and tools.
• Prepare reports, presentations, correspondence, spreadsheets, and other business documents with a high level of accuracy and professionalism.
• Screen and prioritize incoming communications, including calls, emails, and meeting requests, while exercising sound judgment and confidentiality.
• Coordinate cross-functional projects, monitor timelines and action items, and help ensure follow-through on key deliverables.
• Maintain organized records, files, and documentation while supporting office operations and administrative processes.
• Support leadership teams with meeting preparation, note-taking, follow-up communication, and operational coordination.
• Assist with administrative process improvements and contribute to maintaining efficient workflows and organizational standards.

Administrative Assistant Qualifications

• 3+ years of administrative or executive support experience in a professional business environment.
• Experience supporting executive-level leaders with complex scheduling, travel coordination, and expense management responsibilities.
• Strong proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, Teams, and related collaboration tools.
• Experience using expense management and travel coordination platforms such as Concur or similar systems.
• Demonstrated ability to manage multiple priorities independently while maintaining strong attention to detail and organization.
• Excellent verbal and written communication skills with the ability to interact professionally across all levels of an organization.
• Strong problem-solving abilities and the ability to adapt quickly within a fast-paced environment.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Experience coordinating projects, tracking timelines, and supporting operational initiatives is highly preferred.
• Associate degree or additional administrative training is a plus, but not required.

Compensation: $20/hr.

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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