Project Coordinator in Hoffman Estates, Illinois - #73337 | VanderHouwen

Description

Job Id: 73337

Project Coordinator
Our client is seeking a Project Coordinator to manage operational assessment requests from intake through completion while serving as a key connection between internal teams and client stakeholders. The ideal candidate brings hands-on automotive dealership operations experience, strong project and workflow management skills, and the confidence to facilitate presentations with both operational and executive audiences.

This role is fully remote.

Project Coordinator Responsibilities

• Manage the full lifecycle of operational assessment requests, including intake, review, prioritization, assignment, progress tracking, follow-up, and final delivery.
• Coordinate internal review meetings and client presentations, ensuring analysts and subject matter experts are prepared with the appropriate information and supporting materials.
• Present assessment findings and operational improvement opportunities to client stakeholders and executive audiences, responding effectively to questions and adapting discussions based on client needs.
• Serve as the primary point of coordination among account representatives, analysts, requesters, and other stakeholders to maintain clear communication and timely execution.
• Review completed assessments for accuracy, completeness, consistency, and adherence to established quality standards prior to distribution.
• Track project activity, backlog, deliverables, and production metrics to ensure work remains aligned with established timelines and performance objectives.
• Maintain accurate activity, status, and reporting information within CRM and other business systems.
• Identify, prioritize, and coordinate assessment opportunities that support prospecting, client engagement, and business development initiatives.
• Monitor follow-up activities and outstanding requests to promote timely completion and maximize client impact.
• Support continuous improvement by identifying opportunities to strengthen workflows, reporting accuracy, operational efficiency, and overall service delivery.

Project Coordinator Qualifications

• Minimum 5 years of automotive dealership operations experience, including at least 2 years in a management-level role within areas such as Sales/F&I, Accounting, Parts, or Service.
• Strong understanding of automotive dealership workflows, operational controls, processes, and performance metrics.
• Demonstrated experience with process improvement, operational leadership, consulting, or performance improvement initiatives.
• Strong client-facing presentation and facilitation skills, including the ability to communicate effectively with executive-level stakeholders.
• Strong analytical and problem-solving skills with the ability to interpret operational information and translate findings into actionable improvement opportunities.
• Experience managing multiple projects, requests, or client engagements simultaneously in a deadline-driven environment.
• Proficiency with dealership management systems and related applications relevant to the candidate’s area of expertise.
• Excellent written, verbal, and interpersonal communication skills with the ability to work effectively across technical, operational, and business teams.
• Proficiency with Microsoft Office applications and experience maintaining accurate information within CRM, reporting, or workflow management systems.
• Ability to work independently, manage competing priorities, and adjust quickly in a fast-paced environment.
• Ability to travel up to 25%, including travel within North America and the Caribbean, with a valid passport.
• Bachelor’s degree in Business, Accounting, Operations, Automotive Management, or a related field preferred.
• Experience across multiple dealership departments and familiarity with manufacturer programs, warranty processes, or compliance requirements preferred.
• Experience with automation, digital workflows, operational analytics, or similar process-enhancement tools preferred.

Compensation: (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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