Executive Assistant in Vancouver, Washington - #72521 | VanderHouwen

Description

Job Id: 72521

Executive Assistant
Our client is seeking an organized, proactive Executive Assistant to provide confidential administrative support to multiple senior leaders within a dynamic and fast-paced organization. This temporary assignment will play a critical role in supporting day-to-day operations, coordinating schedules and meetings, managing documentation, and assisting with special projects and operational initiatives. The ideal candidate is detail-oriented, adaptable, and comfortable working independently while handling sensitive information with professionalism and discretion.

This role is on-site in Vancouver, Washington, working a 6-month contract.

Executive Assistant Responsibilities

• Provide high-level administrative support to multiple Division Directors, including calendar management, scheduling, correspondence, and meeting coordination.
• Manage competing priorities and independently coordinate administrative activities with minimal supervision.
• Support division projects and initiatives by organizing information, tracking deadlines, monitoring action items, and following up to ensure timely completion.
• Prepare, organize, and maintain confidential documents, reports, presentations, records, and other business materials.
• Serve as a key point of contact between leadership, staff, vendors, contractors, and external stakeholders.
• Create and process purchase orders, assist with vendor onboarding activities, and maintain accurate records within internal systems.
• Coordinate with vendors and contractors to obtain quotes, gather required documentation, and support contract-related administrative processes.
• Organize, maintain, and archive electronic and physical records, including document scanning and digital file management projects.
• Attend meetings and site visits as needed to document discussions, capture action items, and support operational follow-up.
• Assist with shipment coordination, data entry, local administrative errands, and other operational support activities as needed.

Executive Assistant Qualifications

• 3+ years of executive assistant, administrative support, office coordination, or related professional experience supporting leadership-level stakeholders.
• Proven ability to support multiple leaders while managing competing priorities and deadlines.
• Experience handling confidential and sensitive information with professionalism, discretion, and sound judgment.
• Strong calendar management, meeting coordination, project tracking, and organizational skills.
• Experience preparing business correspondence, reports, presentations, and executive-facing documentation.
• Ability to work independently with minimal supervision while maintaining a high degree of accuracy and accountability.
• Experience working with vendors, contractors, purchase orders, invoices, or procurement-related processes.
• Excellent written and verbal communication skills with the ability to build effective working relationships across all levels of an organization.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Valid driver’s license and ability to travel locally as needed to support business operations.

Compensation: (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.