Executive Administrative Assistant in Vancouver, Washington - #72522 | VanderHouwen

Description

Job Id: 72522

Executive Administrative Assistant
Our client is seeking a highly organized and professional Executive Administrative Assistant to provide confidential support to senior leadership within a dynamic and fast-paced organization. This individual will serve as a trusted partner to multiple leaders, helping manage daily operations, coordinate projects, maintain critical documentation, and facilitate communication across internal and external stakeholders. The ideal candidate is proactive, resourceful, and capable of managing competing priorities with discretion and minimal supervision.

This role is on-site in Vancouver, Washington.

Executive Administrative Assistant Responsibilities

• Provide high-level administrative support to multiple senior leaders, including calendar management, meeting coordination, correspondence, and preparation of business documents.
• Coordinate division projects and operational initiatives by organizing information, tracking tasks and deadlines, and following up to ensure timely completion of deliverables.
• Serve as a primary point of contact between leadership, staff, vendors, contractors, and external partners while maintaining professionalism and confidentiality.
• Support purchasing, vendor administration, records management, and operational processes, including purchase orders, contractor documentation, data entry, and electronic file maintenance.
• Assist with special projects, site visits, meeting logistics, shipment coordination, and other administrative activities that support day-to-day business operations.

Executive Administrative Assistant Qualifications

• Previous experience supporting executives, directors, or senior leadership in an Executive Assistant, Administrative Assistant, or similar role.
• Demonstrated ability to manage multiple priorities independently while maintaining accuracy, organization, and attention to detail.
• Experience coordinating calendars, meetings, projects, documentation, and confidential information in a professional office environment.
• Proficiency with Microsoft Office Suite and business systems used for scheduling, document management, reporting, and data entry.
• Strong interpersonal, communication, and problem-solving skills with the ability to collaborate effectively across all levels of an organization.

Compensation: $40/hr. (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.