Construction Project Coordinator in Portland, Oregon - #73340 | VanderHouwen

Description

Job Id: 73340

Construction Project Coordinator
Our client is seeking a Construction Project Coordinator to support a high-volume construction program through accurate documentation, data management, and project coordination. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment that requires frequent communication, persistent follow-up, and the ability to manage changing priorities. This role is well suited for someone who combines strong administrative skills with a collaborative, solutions-focused approach.

This role is on-site in Portland, Oregon or open to fully remote applicants who can work Pacific Time Zone hours.

Construction Project Coordinator Responsibilities

• Collect, review, and process contractor submittals and supporting documentation throughout key construction project milestones.
• Perform high-volume data entry and task management within work order, scheduling, and project tracking systems while maintaining a high level of accuracy.
• Verify required permits, documentation, prerequisites, and project information are complete and properly recorded before work progresses.
• Coordinate with project managers, contractors, permitting teams, administrative staff, and other stakeholders to obtain information, resolve outstanding items, and keep work moving forward.
• Monitor shared email communications, route requests to appropriate stakeholders, update associated project tasks, and maintain supporting documentation within applicable systems.
• Use dashboards, reports, and project data to validate processing accuracy, identify incomplete information, perform data cleanup, and confirm work order completion.
• Maintain clear and professional communication through email, Microsoft Teams, phone conversations, meetings, and other project coordination channels.
• Maintain process documentation and instructions related to contractor submissions, administrative workflows, and project requirements.
• Assist with onboarding and training team members on established processes, documentation standards, and administrative procedures.
• Provide general administrative and coordination support to project leadership while adapting to evolving program needs, priorities, and deadlines.

Construction Project Coordinator Qualifications

• High school diploma or equivalent and at least 2 years of administrative support, project administration, data entry, clerical, or related experience; an equivalent combination of education and experience may be considered.
• Strong proficiency with Microsoft Office, including Outlook and Excel, with the ability to quickly learn and navigate multiple work order, scheduling, and data management systems.
• Excellent interpersonal and communication skills, including the ability to communicate professionally and diplomatically with internal teams, contractors, and other stakeholders.
• Strong attention to detail with demonstrated ability to perform high-volume data entry, documentation processing, and records management accurately and efficiently.
• Ability to independently follow up on outstanding information, ask questions, resolve routine issues, and recognize when additional guidance or expertise is needed.
• Demonstrated ability to prioritize competing responsibilities, work effectively under time constraints, and remain flexible as project needs change.
• Strong problem-solving and organizational skills with the ability to work effectively across diverse teams and stakeholder groups.
• Previous construction administration, construction project coordination, or project management support experience is preferred.
• Experience processing and tracking RFIs or similar construction documentation is preferred.
• Utility industry experience is strongly preferred, particularly experience supporting construction execution, distribution operations, permitting, easements, rights-of-way, underground utility coordination, or related regulatory and municipal requirements.

Compensation: Up to $32.53/hr. (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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