Administrative Clerk in The Dalles, Oregon - #73694 | VanderHouwen

Description

Job Id: 73694

Administrative Clerk
Our client is seeking an Administrative Clerk to provide accounting, financial tracking, and administrative support for a busy departmental office. This role is ideal for a highly organized and detail-oriented professional who enjoys working with financial data, maintaining accurate records, supporting purchasing and billing activities, and coordinating with multiple internal teams. The successful candidate will bring strong computer skills, sound judgment, and the ability to manage competing priorities while maintaining accuracy and delivering excellent customer service.

This role is on-site in The Dalles, Oregon.

Administrative Clerk Responsibilities

• Enter and manage purchase orders, review and code invoices, verify supporting documentation, and coordinate payment processing.
• Track departmental purchasing activity, contract payments, change orders, and remaining balances to ensure accurate financial records.
• Assist with departmental budget preparation, expenditure monitoring, financial reporting, and year-end fund balance documentation.
• Reconcile purchasing card transactions, prepare payment requests, and maintain supporting financial documentation.
• Monitor departmental expenses, including employee reimbursement programs and petty cash activity.
• Support utility billing operations by entering service updates, reviewing monthly exception reports, and tracking account consumption.
• Investigate unusual usage activity and coordinate service requests, billing adjustments, or account credits as needed.
• Maintain computerized financial, purchasing, and inventory records to support accurate reporting and internal auditing.
• Coordinate with accounting personnel during inventory reviews and assist with gathering documentation for annual audits.
• Provide backup administrative support, including answering phones, responding to customer inquiries, and coordinating communications.
• Prepare work orders, assist with permit processing, organize project documentation, and coordinate departmental supply orders.
• Maintain accurate filing systems and departmental records while ensuring documentation is readily accessible.
• Manage multiple administrative and financial assignments while adapting to changing departmental needs and deadlines.

Administrative Clerk Qualifications

• Associate degree in Accounting, Business Administration, or a related field preferred; equivalent professional experience may be considered.
• Five or more years of accounting, bookkeeping, or related financial administrative experience may substitute for the preferred degree.
• Working knowledge of accounting principles, financial recordkeeping, purchasing processes, and basic budgeting practices.
• Proficiency with Microsoft Office applications, particularly Excel, along with computerized accounting and financial management systems.
• Experience with 10-key data entry, spreadsheet applications, electronic recordkeeping, and financial transaction processing.
• Strong data entry and reconciliation skills, with exceptional attention to detail and a commitment to maintaining accurate records.
• Ability to review financial documentation, identify discrepancies, and resolve routine accounting or billing issues.
• Strong organizational and time management skills, with the ability to prioritize multiple assignments and meet established deadlines.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal teams and the public.
• Ability to work independently, follow established procedures, exercise sound judgment, and take initiative when needed.
• Strong customer service skills and the ability to establish positive working relationships across departments.
• Valid driver’s license required at the time of hire.

Salary: $57K-$68K/year. (DOE)

Benefits
Benefits are available to eligible full-time employees and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.

Meet VanderHouwen
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VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.