Administrative Assistant in Beaverton, Oregon - #73410 | VanderHouwen

Description

Job Id: 73410

Senior Administrative Assistant
Our client is seeking a Senior Administrative Assistant to provide high-level support to a Vice President of New Business Development, along with two additional VPs as needed. This role is ideal for a polished, proactive professional who thrives as a trusted partner to senior leaders and keeps a busy team running smoothly.

This role is a hybrid model in Beaverton, Oregon.

Senior Administrative Assistant Responsibilities

• Manage complex executive calendars by scheduling meetings and appointments, resolving conflicts, and coordinating with partner teams.
• Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.
• Plan and coordinate meetings, offsites, and events, including venue selection, catering, agendas, and vendor communication.
• Prepare and submit expense reports, monitor budgets, and process invoices and purchase orders.
• Handle confidential and sensitive information with discretion and professionalism.
• Draft, edit, and distribute correspondence and communications on behalf of leadership.
• Create and refine presentations, documents, and organizational charts.
• Serve as the main point of contact for team administrative questions and provide backup coverage for other leaders when needed.
• Support special projects by tracking progress and helping ensure deadlines are met.
• Contribute to team culture through staff meetings, team-building activities, and workspace coordination.

Senior Administrative Assistant Qualifications

• 5+ years of administrative experience, ideally as a Senior Administrative Assistant supporting VP-level or other senior executives.
• Proven ability to build strong working relationships and communicate effectively with senior leaders and cross-functional partner teams.
• Hands-on experience with calendar management, meeting planning, expense reporting, and travel booking.
• Self-sufficient, with strong critical thinking, initiative, and attention to detail. Comfortable asking questions and following through with urgency.
• Experience managing highly confidential communications and sensitive information.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and virtual meeting platforms such as Zoom and Teams.
• Bachelor’s degree or equivalent combination of education and experience.
• Prior experience in a comparable industry is preferred, as is budget-tracking experience.
• Familiarity with AI productivity tools is a plus.
• Flexibility to occasionally work outside of standard business hours.

Compensation: Up to $28.17/hr. (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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