Executive Assistant in Boston, Massachusetts - #71855 | VanderHouwen

Description

Job Id: 71855

Executive Assistant
Our client is seeking a highly organized and proactive Executive Assistant to support senior leadership in a fast-paced, professional environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex administrative functions while maintaining professionalism and discretion. The ideal candidate is resourceful, adaptable, and capable of keeping executives and department operations running smoothly.

This role is a hybrid model in Boston, Massachusetts.

Executive Assistant Responsibilities

• Provide high-level administrative support to senior leadership, including managing calendars, coordinating meetings, and organizing travel logistics.
• Draft, edit, and proofread correspondence, reports, and presentations while ensuring accuracy and professionalism in all written materials.
• Coordinate internal and external meetings by preparing materials, managing schedules, arranging technology and catering, and documenting meeting minutes as needed.
• Manage departmental administrative operations including processing invoices, supporting accounts payable activities, and monitoring budgets and subscriptions.
• Maintain office organization and efficiency by overseeing supplies, managing records and files, and recommending improvements to administrative processes and systems.

Executive Assistant Qualifications

• Bachelor’s degree in Business Administration or a related field, or an equivalent combination of education and professional experience.
• 3–5 years of experience in progressively responsible administrative or executive support roles.
• Advanced proficiency with Microsoft Office applications including Word, Excel, Access, and PowerPoint.
• Strong written and verbal communication skills with the ability to interact professionally with executives, staff, and external partners.
• Excellent organizational, prioritization, and critical thinking skills with the ability to manage multiple deadlines and work independently.

Compensation: (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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