Administrative Specialist in Boston, Massachusetts - #71852 | VanderHouwen

Description

Job Id: 71852

Administrative Specialist
Our client is seeking a highly organized and detail-oriented Administrative Specialist to provide comprehensive operational and administrative support within a fast-paced healthcare environment. The ideal candidate is proactive, dependable, and capable of managing multiple priorities while maintaining accuracy and professionalism. This role requires strong communication, discretion, and the ability to work independently while supporting a variety of departmental initiatives.

This role is onsite in Boston, Massachusetts.

Administrative Specialist Responsibilities

• Provide high-level administrative support for department operations, projects, and leadership activities.
• Manage calendars, coordinate meetings, prepare agendas, and record meeting minutes to support team coordination.
• Prepare spreadsheets, reports, charts, and professional correspondence to support operational and project needs.
• Maintain office operations including inventory tracking, supply ordering, mail distribution, and general office coordination.
• Manage administrative records such as contract databases and assist with new hire onboarding and personnel documentation.

Administrative Specialist Qualifications

• Associate’s degree in Business Administration, Business Management, or a related field, or equivalent experience.
• 5–8 years of professional administrative or office operations experience supporting complex business functions.
• Advanced proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and Access.
• Strong written and verbal communication skills with exceptional proofreading, grammar, and editing abilities.
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and manage multiple priorities with strong organizational skills.

Compensation: $24-$26/hr (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.