Administrative Coordinator in Boston, Massachusetts - #71851 | VanderHouwen

Description

Job Id: 71851

Administrative Coordinator
Our client is seeking a highly organized Administrative Coordinator to provide comprehensive administrative and operational support to a fast-paced department. This role is ideal for a proactive professional who thrives in a collaborative environment, excels at managing multiple priorities, and demonstrates strong attention to detail while maintaining discretion with sensitive information. The Administrative Coordinator will play a key role in supporting daily office operations, coordinating schedules, and ensuring administrative processes run efficiently.

This role is onsite in Boston, Massachusetts.

Administrative Coordinator Responsibilities

• Provide high-level administrative support including preparing reports, spreadsheets, correspondence, and presentation materials.
• Coordinate calendars, schedule meetings, and support departmental events while ensuring effective time management for leadership and team members.
• Maintain office operations by managing supplies, inventory, and general administrative logistics.
• Record and distribute meeting minutes, track action items, and assist with follow-up on departmental projects and initiatives.
• Serve as a primary administrative point of contact by triaging calls, responding to inquiries, sorting and distributing mail, and routing requests appropriately.
• Maintain and update internal documentation and databases, including contract tracking systems and departmental records.
• Support onboarding and personnel-related administrative tasks, including assisting with new hire processing and documentation.
• Exercise sound judgment while handling confidential or sensitive information and communications.

Administrative Coordinator Qualifications

• Associate’s degree in Business Administration, Business Management, or a related field, or equivalent professional experience.
• 5–8 years of administrative, office coordination, or related professional experience.
• Advanced proficiency with Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills with strong proofreading and editing abilities.
• Strong organizational and time management skills with the ability to manage multiple tasks and shifting priorities.
• Ability to work independently, demonstrate initiative, and exercise sound judgment in day-to-day responsibilities.
• Strong interpersonal skills with the ability to collaborate effectively across teams and with external partners.
• Proven ability to handle confidential or sensitive information with discretion and professionalism.

Compensation: $24-26/hr (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.