Senior Administrative Assistant in Beaverton, Oregon - #71699 | VanderHouwen

Description

Job Id: 71699

Senior Administrative Assistant
Our client is seeking a highly polished and proactive Senior Administrative Assistant to support senior-level leaders within a fast-paced, high-visibility environment. This role requires exceptional organizational skills, strong judgment, and the ability to manage competing priorities with professionalism and discretion. The ideal candidate thrives in dynamic settings, communicates confidently with diverse stakeholders, and operates with a strong sense of ownership and reliability.

This role is a hybrid model in Byhalia, Mississippi.

Senior Administrative Assistant Responsibilities

• Manage complex and frequently shifting Outlook calendars, including resolving scheduling conflicts and coordinating across multiple stakeholders.
• Coordinate domestic and international travel arrangements, including detailed itineraries, logistics, and last-minute changes.
• Plan and execute meetings, events, and team activities, including space coordination, catering, agendas, and communications.
• Prepare and process expense reports, purchase orders, and budget-related documentation with accuracy and timeliness.
• Create, edit, and format professional documents, presentations, and correspondence with a high level of attention to detail.
• Serve as a liaison between supported leaders and internal or external partners, ensuring clear communication and follow-through.
• Support special projects, initiatives, and operational tasks while maintaining alignment with deadlines and priorities.
• Maintain strict confidentiality when handling sensitive business and personnel information.
• Provide administrative coverage and assistance to additional leaders or team members as needed.

Senior Administrative Assistant Qualifications

• Demonstrated experience managing complex calendars in Outlook within a high-demand business environment.
• Proven ability to support senior-level leaders and interact confidently with diverse personality types and working styles.
• Strong experience coordinating travel and planning meetings or events in a fast-paced setting.
• Excellent organizational skills, attention to detail, and ability to prioritize multiple requests simultaneously.
• Strong written and verbal communication skills with a high degree of professionalism.
• Ability to exercise sound judgment, anticipate needs, and work independently with minimal direction.
• Experience handling expenses, purchase orders, or budget tracking is strongly preferred.
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, Word, and Excel.
• Previous experience within a large corporate environment is required.
• Prior experience working within the client’s ecosystem is required.
• Education is not required; relevant experience and demonstrated capability are valued more heavily.
• Ability to adapt to changing priorities and occasionally support needs outside standard business hours.

Compensation: $28.17/hr.

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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