Administrative Specialist (Part-Time) in Boston, Massachusetts - #71457 | VanderHouwen

Description

Job Id: 71457

Administrative Specialist (Part-Time)
Our client is seeking a highly organized and discreet Administrative Specialist to provide critical operational support within a complex, fast-paced healthcare environment. This individual will be trusted with sensitive information, balance multiple priorities with ease, and serve as a steady administrative partner to faculty, leadership, and cross-functional teams. The ideal candidate brings strong judgment, adaptability, and a service-oriented mindset while ensuring processes run smoothly and professionally.

This role is onsite in Boston, Massachusetts working around 20 hours per week.

Administrative Specialist Responsibilities

• Provide comprehensive administrative support across faculty recruitment, credentialing, onboarding, and program operations while maintaining strict confidentiality.
• Coordinate recruitment logistics, including job postings, candidate tracking, interview scheduling, and travel or virtual meeting arrangements.
• Manage credentialing workflows, documentation, compliance tracking, and ongoing monitoring of licenses, certifications, and approvals.
• Support onboarding and offboarding processes by preparing materials, coordinating system access, scheduling trainings, and facilitating transitions.
• Assist with general office operations and departmental support needs, adapting to shifting priorities and contributing to a collaborative administrative team.

Administrative Specialist Qualifications

• Associate’s or Bachelor’s degree, or equivalent administrative experience in a professional or regulated environment.
• Demonstrated experience handling confidential information with discretion, sound judgment, and professionalism.
• Strong organizational and data management skills, with the ability to track multiple workflows and deadlines simultaneously.
• Proficiency in Microsoft Office and comfort learning new systems, databases, and administrative tools.
• Excellent communication, interpersonal, and customer service skills, with the ability to work effectively across teams and leadership levels.

Compensation: (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

#AF1