Administrative Assistant in Beaverton, Oregon - #73365 | VanderHouwen

Description

Job Id: 73365

Administrative Assistant
Our client is seeking a dynamic and highly organized Administrative Assistant to provide day-to-day support to multiple senior leaders within a fast-paced, collaborative environment. The ideal candidate is a proactive communicator who can manage competing priorities, anticipate needs, and hit the ground running with a positive and adaptable approach.

This role is a hybrid model in Beaverton, Oregon.

Administrative Assistant Responsibilities

• Provide comprehensive administrative support to multiple senior leaders, including complex calendar management, scheduling, and meeting coordination.
• Manage competing priorities and shifting schedules while ensuring leaders are prepared for meetings, events, and other commitments.
• Coordinate meeting logistics, including conference room reservations, materials, supplies, catering, and other necessary arrangements.
• Prepare and process expense reports, purchase requests, supply orders, and other administrative documentation.
• Coordinate business travel and related logistics while following established organizational policies and procedures.
• Serve as a professional point of contact for internal and external partners, responding to inquiries and directing requests appropriately.
• Prepare, format, proofread, and organize correspondence, presentations, reports, and other business materials.
• Maintain files, records, organizational information, and other department resources while appropriately handling confidential information.
• Support special projects, events, and general department operations as business needs arise.

Administrative Assistant Qualifications

• Minimum of 2–3 years of administrative support experience, preferably supporting senior leaders in a large, complex, or highly matrixed organization.
• Strong time management and organizational skills with the ability to successfully balance multiple priorities and deadlines.
• Excellent written and verbal communication skills with a professional, collaborative approach.
• Proficiency with Microsoft Office, including Outlook, and comfort learning additional business systems and tools.
• Demonstrated ability to work independently, take initiative, and quickly adapt to changing priorities.
• Strong attention to detail and sound judgment when working with confidential or sensitive information.
• Positive, dynamic, and solutions-oriented mindset with the ability to work effectively across teams and functions.
• Experience with expense reporting or travel management platforms such as Concur is preferred.
• Previous experience within a large global or matrixed corporate environment is highly preferred.
• Bachelor’s degree preferred but not required; equivalent relevant experience will be considered.

Compensation: $26.06/hr.

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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