Document Operations Specialist in Lewiston, Idaho - #72075 | VanderHouwen

Description

Job Id: 72075

Document Operations Specialist
Our client is seeking a detail-oriented and reliable Document Operations Specialist who thrives in a fast-paced, high-volume environment. This role is ideal for someone who takes pride in accuracy, maintains strict confidentiality, and enjoys working hands-on with both technology and physical workflows to support critical business operations.

This role is fully on-site in Lewiston, Idaho.

Document Operations Specialist Responsibilities

• Process, sort, and prepare incoming and outgoing documents for scanning, imaging, and distribution while ensuring accuracy and completeness.
• Operate scanning systems and related software to digitize records, validate image quality, and route documents to appropriate internal systems.
• Manage daily mailroom operations including receiving, sorting, distributing, and preparing mail and packages for shipment.
• Monitor and operate automated mail and imaging equipment, ensuring jobs are completed accurately with proper inserts, addressing, and postage.
• Perform routine equipment maintenance, troubleshoot minor issues, and escalate production-impacting problems as needed.
• Maintain detailed production logs, track workflow volumes, and ensure timely turnaround of all assigned work.
• Uphold strict confidentiality standards when handling sensitive and regulated information, including adherence to privacy requirements.
• Ensure secure handling of materials and controlled access to processing areas in alignment with internal policies.
• Maintain inventory of supplies and ensure workstations and equipment are clean, organized, and operational.
• Support team operations with flexibility, including overtime or adjusted schedules to meet business demands.

Document Operations Specialist Qualifications

• High School Diploma or GED required; additional experience in mailroom, document processing, or office support preferred.
• Basic computer proficiency and comfort working with scanning systems and data entry tools.
• Ability to follow detailed procedures with strong attention to accuracy and quality control.
• Familiarity with general mail handling practices and shipping processes; knowledge of postal guidelines is a plus.
• Demonstrated mechanical aptitude and ability to operate and maintain office or production equipment.
• Strong organizational skills with the ability to manage repetitive, high-volume tasks efficiently.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Reliable attendance and flexibility to work varying hours, including overtime when needed.
• Physical ability to stand, walk, lift, and perform repetitive movements throughout the workday.
• Strong teamwork and communication skills with a proactive, dependable work style.

Compensation: $16-$17.50/hr. (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.