Executive Assistant / IT Administrator in Boston, Massachusetts - #71913 | VanderHouwen

Description

Job Id: 71913

Executive Assistant / IT Administrator
Our client is seeking a highly organized and proactive Executive Assistant / IT Administrator to support senior technology leadership. This individual will play a key role in driving executive operations, ensuring alignment across teams, and enhancing internal processes through strong coordination, communication, and follow-through. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and brings a continuous improvement mindset to leadership support functions.

This role is a hybrid model in Boston, Massachusetts.

Executive Assistant / IT Administrator Responsibilities

• Manage executive calendars, meeting cadence, and leadership operating rhythms, including agenda development and follow-up tracking.
• Coordinate cross-functional initiatives by gathering inputs, aligning stakeholders, and ensuring timely communication across teams.
• Support execution of projects and leadership priorities by monitoring timelines, deliverables, and accountability across departments.
• Draft, edit, and maintain high-quality executive communications, reports, and documentation with attention to detail.
• Identify opportunities to improve executive support processes and implement enhancements to increase efficiency and effectiveness.
• Maintain strict confidentiality while handling sensitive information, communications, and organizational priorities.
• Provide guidance and best practices to administrative staff supporting leadership functions as needed.

Executive Assistant / IT Administrator Qualifications

• Bachelor’s degree in a related field or equivalent combination of education and relevant experience.
• 10+ years of experience supporting senior leadership, with a strong preference for experience within IT or technology organizations.
• Demonstrated ability to manage complex schedules, priorities, and workflows in a fast-paced environment.
• 1–2 years of experience supporting projects or coordinating cross-functional initiatives.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, Access, and PowerPoint.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of an organization.
• Excellent organizational, problem-solving, and critical thinking skills, with the ability to work independently and proactively.
• Exposure to technology leadership environments or IT operations is a plus.

Compensation: (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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