Executive Administrative Assistant in Boston, Massachusetts - #71857 | VanderHouwen

Description

Job Id: 71857

Executive Administrative Assistant
Our client is seeking a highly organized and polished Executive Administrative Assistant to provide high-level support to senior leadership in a fast-paced professional environment. This role requires exceptional communication, discretion, and attention to detail while managing complex schedules, preparing professional correspondence, and coordinating administrative operations. The ideal candidate is proactive, resourceful, and capable of maintaining organization and efficiency across multiple priorities.

This role is a hybrid model in Boston, Massachusetts.

Executive Administrative Assistant Responsibilities

• Provide comprehensive administrative support to senior leaders, including managing complex calendars, coordinating meetings, and organizing travel arrangements with detailed itineraries.
• Draft, edit, and proofread professional correspondence, reports, and presentations while ensuring accuracy and quality of all documentation.
• Coordinate meetings and events, including scheduling, preparing materials, managing technology and catering needs, and recording and distributing meeting minutes.
• Manage departmental administrative operations such as processing invoices, tracking expenses, monitoring budgets, and maintaining subscriptions.
• Maintain office operations by managing supplies, organizing records and files, and supporting administrative systems that improve efficiency and workflow.

Executive Administrative Assistant Qualifications

• Bachelor’s degree in a related field, or an equivalent combination of education, training, and professional experience.
• 3–5 years of progressive experience in executive or high-level administrative support roles.
• Demonstrated proficiency with Microsoft Office applications including Word, Excel, PowerPoint, and Access.
• Strong organizational, multitasking, and time management skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills with the professionalism and diplomacy to work effectively with senior leaders and external stakeholders.

Compensation: (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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