Job Id: 60325
This Role is a Hybrid Model.
Our client is seeking an Administrative Assistant to assist their organization in Beaverton, Oregon.
Executive Assistant Responsibilities
Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
Gathers, compiles and reports on information relevant to supervisor's assignment.
Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.
Responds tactfully and promptly to inquiries and problems within scope of established authority.
Handles highly confidential information.
Used to dealing with high profile visitors and senior management.
Coordinates a full range of meeting, event, and travel arrangements; manages calendars for the vice president.
Works with internal/external contacts for venue requirements and selection, room reservation system to ensure that the travel policy is followed in order to provide cost-effective and convenient travel arrangements.
Works with travel agents, airlines, and others regarding planning and customer service issues.
Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
Interprets needs, determines and produces effective presentation layout, and organizes final documents.
Administrative Assistant Qualifications
At least 10 years of prior EA experience.
Event management experience would be a big advantage.
High level of discretion and ability to keep confidential information.
Ability to balance long-term and short-term priorities.
High level of last-minute changes and ability to dive in to resolve issues.
Collaborative partner across all levels of the org – setting meetings with analysts, all the way up to our own LT.
Self-starting and able to identify roadblocks or issues before they become an issue (i.e. calendar conflicts, logistics of a large campus, issues with order of socializing content through leadership, etc.).
Compensation: Up to $29.20/hr. (DOE)
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.
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