Administrative Assistant in Redmond, Washington - #67635 | VanderHouwen

Description

Job Id: 67635

Administrative Assistant
This position is responsible for performing ongoing administrative and secretarial support services of a complex, and often confidential, nature for a senior manager position and/or a group of professionals within PSMS. This position performs work that is varied and generally administrative and/or project-oriented. The activities of this position include managing calendars, correspondence, meeting and agenda preparation and other logistical matters, and special projects. It is anticipated that the person holding this position will network extensively with many of the organization's management team and will represent their supervisor in a positive and professional manner.

This is a hybrid position, working Mondays and Tuesdays onsite in Redmond, WA.

Administrative Assistant Responsibilities
Executive Support: General calendaring, scheduling meetings, update reference guides, anticipating exec needs.
Rhythm of Business: Manage distribution lists, department calendar, managing all-hands meeting.
FTE / Contractor: Onboarding / Offboarding, entering tickets, tracking status, and expediting service tickets and access requests.
Meeting Support: Note taking, meeting recaps, draft agendas, preparing and disseminating meeting materials.
Events: Coordinating on-site events, booking conference rooms, catering.
Travel: Coordinating both domestic and international, flight tickets, hoteling.
Asset Management: Sending and receiving equipment like computers, monitors, etc. Working with Service Desk for equipment repairs.
Budget: Collecting and reconciling Amex expenses in Concur. Support finance team processing SMA purchase orders, invoices, and contract renewals.
Mission ambassador: Coordinating Providence charity volunteer events.
Other duties as assigned

Administrative Assistant Qualifications Required
2 years of university or college training in English, liberal arts or related subjects; or graduation from a technical program in secretarial or office support services/ or equivalent education/ experience.
4 years Experience as an administrative assistant or executive assistant, including up to 3 years working directly for a manager or executive.

Preferred
Highly organized and self-directed.
Previous experience in an IS / Data management organization.
Personal Effectiveness and Dependability.
Proficient in Office 365 suite: Word, PowerPoint, Excel.
Strong written and verbal communication skills.
Committed to easing the way of our caregivers.
Budget management experience.
Project management experience.

Compensation: (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks! 
As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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