With general supervision this position supports the Supply Chain Service Staff by placing routine electronic orders, confirming orders, follows up on past due orders, and resolves invoice discrepancies.
The position will be the point person for all incoming calls and visitors along with providing primary back up for the Business Systems Specialist.
Purchasing Assistant Responsibilities
Completes all projects assigned professionally and competently while in accordance with policy/procedures. Takes the initiative when a task needs completion and accomplishes it or forwards it on to the appropriate area (with proper follow-up).
Cross trains and accepts other duties to assure the department needs are met.
Assists the Business Systems Specialist as the department liaison to Information Services (IS), other hospital departments, vendors, and end users to assess and resolve any system problems.
Responds to user inquiries providing troubleshooting, problem call logging, and escalation to a higher level of support as needed.
Performs other assigned tasks which are reasonable in scope and related to employee’s skill level.
Supports hospital/department Lean Activities.
Works diligently and productively to complete work assignments in a timely manner, while ensuring professional quality workmanship.
Assists the Business Systems Specialist with providing excellent and timely application support and training for all Material Management Information Systems (Pathways Materiel Management, Pathways Reports, Staples, and Document Service Center) to the entire Materiel Management Staff and approximately 500 customers.
Submits daily electronic orders and processes associated discrepant invoices and works Open PO Report.
Processes credits, research & resolves shortages/overages.
Codes/creates blanket/standing order invoice releases.
Purchasing Assistant Qualifications
High School graduate or GED required.
A minimum of three (3) years’ experience in complex administrative job duties, with good familiarity of word processing and spreadsheet applications required.
Experience with Material Management Information System hardware and software in a medical environment preferred.
Experience with the following Kaizen Lean Principles: Quick and Easy, 4SPS, 5S, Standard Work.
Proficiency with Microsoft Suite required.
Maintains composure, consistency and accuracy under pressure.
Must have the ability to hold in confidence any information regarding patients, personnel, or any other matters which are confidential in nature.
Must have strong interpersonal and customer service skills.
Ability to handle multiple priorities and concerns easily while working in a busy, multidisciplinary setting.
Requires self-direction and the ability to exercise judgment in prioritization, accuracy, and promptness in completion of projects.
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.
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