Coordinates all aspects of trade show logistics, including annual trade show calendar.
Assists in creating and producing marketing collateral.
Assists in preparing marketing and presentation materials for internal and external events.
Updates website content at the direction of the CEO and CTO.
Coordinates projects with outside vendors (such as design firms, printers, hotels) and manages those day-to-day relationships.
Prepares and orders promotional material; manages inventory.
Assists as needed in PR activities and advertising campaigns.
Assembles and tracks metrics for marketing programs.
Assists the CEO and marketing manager in administering their responsibilities, including coordinating information for the Board of Directors and expense reports.
Plans, coordinates, and executes logistics for multi-faceted company meetings and events.
Prepares highest-quality documents and presentations with direction from the Executive Team.
Screens and coordinates phone calls, letters, and visitors for the CEO.
Coordinates travel arrangements as needed with and without the company’s outside travel agency.
Support for other selected projects, as needed.
Performance requires physical attendance.
Other duties as assigned.
Marketing Coordinator Qualifications
5 - 7 years of progressive experience in marketing/administrative assistant positions.
Associate’s or Bachelor’s degree is a plus.
Ability to prioritize tasks and handle multiple projects simultaneously a must.
Excellent written and verbal communication skills.
Strong follow-up skills to ensure completion of tasks and communication to those involved.
Ability to multi-task and handle projects that have a variety of deliverables.
Must be able to self-organize workloads and manage and meet all deadlines.
Ability to interface well with all departments and all levels within the company.
Must be able to maintain the highest level of confidentiality.
Strong attention to detail and accuracy is a must.
Able to provide writing and editing support (samples are a plus).
Experience with calendaring, setting appointments and travel arrangements.
Punctual, reliable, self-starter, shows initiative and good judgment.
Able to thrive in a fast-paced organization.
Ability to handle sensitive material concerning the organization and the executive’s role within the organization.
Ability to represent and communicate on behalf of the executive in a professional and courteous manner.
Strong computer skills.
Strong aptitude for learning new skills and technologies.
Strong proficiency in MS Word/Excel/Outlook/PowerPoint.
Knowledge of Adobe Creative Cloud (InDesign, Illustrator, Photoshop).
Knowledge of Wordpress and able to write basic HTML code is desirable.
Experience in event planning and coordination, desirable (trade show logistical knowledge is ideal).
Experience in planning and executing employee relations events is desirable.
Experience in CRM software such as SalesForce is a plus.
Experience working with technology-based products/services, a plus.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.