The Program Marketing Assistant is a member of our client’s Program Marketing Team, performing administrative activities, including tracking and submitting invoices, assisting in managing work completed by contractors for creative services, collateral fulfillment and event coordination. Candidates should be interested in working in a fast-faced, creative and responsive environment with staff from across the organization.
Marketing Assistant Responsibilities
Provide administrative support for the Program Marketing Team, including meeting coordination and scheduling, set-up and tear-down of meeting spaces, materials preparation, note taking and procedural oversight.
Complete order fulfillment for marketing materials in a timely manner. Keep track of items ordered, items in stock, and place orders for materials when out of stock.
Review marketing presentations and materials for accuracy and to ensure consistency with brand guidelines.
Coordinate contracting for creative service contractors, track invoices and monitor project budgets.
Assist in the coordination of sponsorships and events for company programs. This includes coordinating contracts and invoicing, tracking exhibit needs, scheduling and updating calendars, ensuring event descriptions are accurate on the website, and coordinating staff for tabling.
Support the production and publication of market-facing newsletters and web content by tracking and updating editorial calendars, gathering and organizing stories/content prepared by contractors, collecting and tracking media consent forms, handling logistics for customer reviews/approvals, and coordinating with web team on tests and distribution.
Marketing Assistant Qualifications
1-2 years of comparable work experience, marketing or communication preferred but not required.
Strong writing, editing and verbal communications skills.
Bilingual in Spanish is preferred but not required.
Administrative skills including data entry, budget tracking, meeting organization and event planning.
Ability to take direction and work independently in a busy, dynamic environment.
Demonstrated experience with MS Office software applications; Adobe application experience a plus.
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.