The Facilities Coordinator provides the highest level of quality and efficiency in the management and operation of the clinical education program in the SON. The CFC maintains a comprehensive knowledge of the clinical placement process and its programs, personnel, policies and procedures. The CFC executes (often) and orchestrates the flow of activities, calendar of events, correspondence, meetings, outreach, documentation of and compliance with the Clinical Facilities educational module.
Manage student & faculty compliance database Communicate with students via email to alert to compliance requirements and related issues.
Supervise background checks on faculty and students, approve in compliance database. In case of discrepancies, provide information to Dean, communicate the resulting decision to (prospective) student, coordinate to arrange meetings if necessary.
Manage pre-NCLEX testing (currently Kaplan Testing) database, facilitate schedules and completion, including arranging for proctoring or special test requirements.
Request clinical placements via email and education database, follow up to ensure placements are secured, enter student and preceptor data.
Meet with IEL Coordinators regularly & email promptly to assist with placement issues and requests.
Scout and initiate relationships with prospective clinical sites, maintain them through regular email and in-person contact; travel to clinical sites for recruitment of Dedicated Education Units (DEUs), orientation, training, process improvement and relationship building.
Assist CED with DEU class preparation for preceptors and staff at clinical sites, represent the SON in managing and facilitating these classes.
Manage existing relationships with all Clinical Affiliates (CAs) – contracts, orientations of students and CAs, ensuring all clinical placements are properly requested, logged and monitored.
Meet with students to assist in their understanding of clinical placement requirements, including college-managed and commuter (therefore student-managed) placements.
Troubleshoot clinical placement challenges in conjunction with students, faculty and staff.
Maintain cooperation with other ucation institutions and remain updated on all current info relevant to clinical placements (currently via StudentMAXX collaboration) via some web conferences, monthly in-person meetings, emails, and StudentMAXX Board & Focus Group membership and participation.
Provide current information regarding clinical placements to the IEL coordinators so they are fully informed and can place, monitor and assist students.
Serve as secretary and facilitator for Integrated Experiential Learning (IEL) meetings, file meeting minutes on college resource (currently Blackboard).
Administrative point of contact for Adjuncts, includes payroll facilitation via spreadsheets, manage non-HR personnel files of all prospective/hired adjuncts; OSBN license
verification and appointment confirmation, liaise with HR, manage adjunct on-board orientations each semester, other onboarding facilitation as needed.
Monitor FERPA emails, review and release student evaluations, respond as needed.
Implements and manages Clinical Instructor Evaluations (students reviewing adjunct faculty, currently CourseEval), Clinical Evaluation Instrument (instructor evaluating students, currently in-house document), NURS475 (faculty and student evaluation of CTA and clinical site, currently SurveyMonkey) and produce and distribute reports from the resulting data.
May direct work-study student on projects relating to areas of responsibility.
Participate in weekly SON administrative team meetings to coordinate tasks and ensure .thorough communication, collaborate with team to cover all SON Community Meeting tasks.
Facilitate verification and payment of invoices for products under position purview.
Create documents, spreadsheets and presentations to support areas of responsibility.
Other tasks to facilitate the smooth functioning of the SON as needed or assigned.
Bachelor Degree + 1 year (or Associate + 3-5 years) of professional office or project management work
Excellent communication, problem-solving, time management and attention to detail.
Demonstrated ability to manage stressful situations with discretion, diplomacy, sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.
Minimum intermediate level computer skills using office products and online applications.
Ability to meet deadlines and prioritize work independently, despite frequent interruptions.
Flexible, pragmatic, creative and cheerful approach to teamwork and process updates.
Self-motivated, punctual and reliable.
Genuine appreciation for education and belief in the importance of supporting our students.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.