Our client is hiring an Executive Assistant for their team in Beaverton, Oregon.
Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
Gathers, compiles and reports on information relevant to supervisor's assignment.
Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.
Responds tactfully and promptly to inquiries and problems within scope of established authority.
Handles confidential information.
May serve as the central contact for general department information.
Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
Utilizes on-line reservation system to ensure that internal travel policy is followed in order to provide cost-effective and convenient travel arrangements.
Works with travel agents, airlines, and others regarding planning and customer service issues.
Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
Interprets needs, determines and produces effective presentation layout, and organizes final documents.
Prepares special reports requiring the selection of relevant information from a variety of sources.
Maintains and updates on going reports or databases.
3 years of progressively responsible experience in an administrative support capacity.
Top skills: Executive calendar management, confidentiality, strong communication, independent/handles ambiguity well.
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.