Our client is looking for an Executive Assistant to provide ongoing administrative, planning and executive support of a highly complex and confidential nature for a system executive. The position assists in meeting specialized goals, and contributes to the achievement of the organization’s vision, mission and strategic objectives by providing special project and executive support to a position of significant leadership.
Executive Assistant Responsibilities
Independently, or in consultation with their supervisor, develop plans needed to carry out assigned projects and activities; establish methods and schedules to implement and maintain activities for the executive. Exercise extensive independent judgment to reflect and match executive’s leadership style.
Facilitate, and perform administrative functions in support of meetings of executive groups as assigned. Support activities include timely collection and preparation of draft agendas; prioritizing items in consultation with executives to finalize agenda; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports.
Oversee the coordination of the Office of the executive(s) they support. Assure a logical flow for scheduling of activities, including preparation and planning time. Either work with other assistants or work independently to schedules meetings, travel and outside commitments. Assure that the executive has the materials needed for meeting obligations in advance of appointments through maintenance of confidential department files.
Coordinate writing, editing and communication tasks. This includes initiating and drafting correspondence; recording minutes of meetings and telephone conference calls; compiling information and preparing summary reports; overseeing and prioritizing incoming or outgoing mail and messages and preparing information for presentation or publication.
Exercise independent judgment and decision-making in handling incoming and outbound information and material.
Support the executive(s) through positive communications and relations with internal and external customers in an environment that is open and inviting. Maintain relationships with, and responds to contacts from, internal and external customers (such as executives, professional association staff, consultants, government agency personnel) and others related to the health care ministry with the purpose of exchanging information, scheduling meetings and communicating confidential and non-confidential matters involving the senior executive and the health system. This support includes significant interaction with senior leaders reporting to the executive(s) this position supports. Position provides appropriate referrals or informs the executive(s) when a situation warrants direct attention.
Collaborate with a wide variety of offices and individuals to assist in all organizational integration efforts to fulfill strategic objectives, best practices and outcomes for the integrated health system.
Coordinate major team events.
Support other executive teams as needed.
Executive Assistant Qualifications
Four years of university or college training in English, liberal arts or related subjects; or graduation from a technical program in secretarial or office support services or the equivalent.
Three years of experience as an administrative assistant for an executive.
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.
Not Ready to Apply?