Our client is seeking an Executive Assistant to join their team in Tigard, OR. This role will add a talented assistant to leverage the ability to create results and provide me with the confidence and peace of mind that everything is handled. A successful EA is the right-hand teammate, acting as a resource to simplify, organize, and focus time and activities.
Managing time, relationships, and activities
Schedule and protect time.
Manage emails: All emails prioritized, organized and filed accordingly. Zero-inbox weekly.
Manage phone calls: Answer phone 90% of time; return calls or direct as necessary.
Manage supervisors schedule day to day: Set all appointments according to Time System.
Focus or Buffer.
Protect managers focus days from interruptions.
Confirm all appointments the day before. If you leave a message, call the day of as well.
Handle all travel needs: booking hotels, air, etc.
Ensure needed details in calendar.
Work within time system and team goals.
Marketing & PR
Weekly blogs posted.
Monthly Newsletter – first Wednesday of each month; shared/sent for LOs.
Events – Open Houses, Business Development Events.
Create marketing collateral; get approved through SPM compliance.
Ensure we achieve attendance goals.
Book speaking and training opportunities.
Help create and coordinate new, future trainings and events.
Help get books and other intellectual capital completed and to “market”.
Schedule and protect managers time.
Filter out issues that do not require specialized attention.
Work to free me up of everything outside of Unique Ability: Coaching, Group Trainings/Events, Innovation, Writing, Leading the Vision (80% of time in UA).
Help clean up and prevent mistakes.
Keep office and desk clean and de-cluttered for maximum productivity.
Key Criteria an executive Assistant is a Must Possess.
Can make decisions and manage with confidence.
Has a mature approach with a great front stage presence.
Is grounded and handles things gracefully.
Can adapt to multiple tasks and requests.
Is willing and able to change gears quickly.
Accepts doing a variety of activities as part of the role; not constrained by “what the job should .be”
Is able to figure things out on his/her own.
Can make decisions and make things happen.
Can find out where to get things and how to do things independently.
Is emotionally supportive.
Is understanding and patient.
Is compassionate and caring.
Positive and Willing
Is a friendly, personable, and happy person.
Is willing to jump in whenever needed.
Goes the extra mile.
Be a strategic Partner
Acts as a partner in getting things done.
Is aligned with values and focus.
Understands the bigger picture and looks at the overall context.
A Detail-Oriented Planner
Can handle a high degree of detail.
Looks and plans ahead.
Is highly intelligent and organized.
Open-Minded and Interested in learning.
Is open to new ideas and different ways of doing things.
Is interested in learning and growing, personally and professionally.
Is interested in understanding why, not just handling tasks.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.”
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