Job ID: 41243***Not able to use 3rd Party Agencies***
Our client is seeking a Data Steward to join their team in Vancouver, WA. This position will provide support to the Transmission Commissioning & Testing Services Manager. This position will perform all tasks related to data conversion and the subsequent population of the relational database and assist others within matters regarding general data management or data quality. This position will serve as the point of contact for travel arrangements. The majority of this organization’s employees are in a nearly continuous travel status, adding a layer of complexity to the position. The position will also assist with producing safety videos for the group. A valid U.S. driver’s license is required and up to 10 travel for meetings and training. Up to 5% overtime is anticipated.
70% Data Steward Duties
Perform manual data entry into relational database from existing paper and electronic records, and coordinate with engineers and others to resolve discrepancies.
Research missing data points and data quality issues which will involve using existing paper and electronic records in various locations to locate missing data or correct inconsistencies.
Provide maintenance, tracking and reporting for a variety of organizational databases; produce management and ad hoc reports.
Assist lead Business Data Steward and Subject Matter Experts (SME’s) in drafting and writing business data rules.
Provide input and recommendations for potential process / procedural improvements.
Assist the Manager and staff in the development and draft of Standard Operating Procedures, governance, and internal control procedures as changes and processes occur; assist and promote implementation of management-approved process and procedural changes.
Draft data dictionary by analyzing data, maintaining spreadsheet (s), and drafting procedural documents as requested by the manager.
Assist in compilation of reference data for relational databases by gathering data from existing engineering drawings and/or paper records.
Provide data management support to team members as requested by the manager, which may include providing training, assisting with use of technology, disseminating procedural change information, etc.
Track and validate invoices from the Architecture & Engineering (A&E) group of outside vendors and enter data into Asset Suite by reconciling and verifying Invoices include hours worked, overtime hours worked, and travel expenses.
Maintain all records in accordance with the policy and procedure and compliance requirements:
File and disperse documents/letters to appropriate personnel.
Validate that official records are accurately maintained for auditing purposes.
With oversight and approval of the manager / personnel, provide an annual review and inventory of official files and maintain the organizational file outline.
30% Travel and Administrative Duties
Provide a wide variety of confidential administrative/clerical routine support to managers and/or management staff; serve as liaison/point of contact between staff and other work groups, facilitate communication and appropriate actions; and assist with the day-to-day operations.
Arrange and process travel (domestic, invitational and foreign) for organization in-house and field staff, such as making or assisting with airline arrangements, hotel accommodations, and rental car and shuttle reservations, including assisting with preparing, validating and submitting pre-travel and post-travel documentation and reporting requirements.
Greet visitors and answer calls; address questions and business involving established policy or routine matters, take messages, set appointments and/or refer visitors to other personnel as appropriate.
Process Incoming and outgoing correspondence and prepare documents and packages for delivery to field locations as requested.
Organize, coordinate, schedule and verify appointments, meetings, conferences, and training for the managers and other staff, which may include: managing multiple calendars; arranging meeting accommodations (onsite or offsite meeting/conference rooms) and amenities (phone bridge, video, audio and other equipment); gathering, compiling or drafting required materials, such as agendas, presentations, hand-outs, etc.; obtain access for guest speakers or other visitors; and, provide visitor escort as requested.
Coordinate and assist managers and staff with validating contract staff Time, Attendance and Leave reporting, per established procedures, in a timely manner.
Attend and participate as the group’s representative to the Administrative Team at mandatory team meetings.
As requested, attend and take meeting minutes / notes, transcribe / draft and distribute as appropriate.
Assist the manager in a wide variety of personnel and other actions such as assisting with preparing contract extension documentation; tracking, monitoring and providing reminders of documentation and assignment deadlines; assisting with annual documentation requirements (e.g., telework agreements, driver’s license verification); setting and coordinating interviews and escorting interviewees.
Provide overall administrative support to staff members by acting as the liaison with HCM, IT, Security, Safety, Facilities / Space Management and administrative services groups which may include processing, coordinating, requesting and tracking office moves and adjustments; computer hardware and software resource requests; on and off boarding activities and documentation; requesting, verifying, distributing and retrieving access badges and permissions; and, arranging for staff equipment needs and changes (e.g., cell phones, company vehicles).
Conduct routine office requests, such as print shop orders; computer, copier, and printer maintenance; and, ordering office supplies per established procedures.
May coordinate or assist with organizational and agency events such as: presentations, retirements, project or employee recognition celebrations, and other events.
Organizational Specific Responsibilities:
Safety Video Assistant:
As requested, set up and take down of video location; including camera, background, and furniture used for video.
May assist the manager/personnel with recording safety videos; including filming and video editing for manager review. Training will be provided.
A Bachelor's degree in Engineering, Mathematics, Computer Science (or closely related field) is preferred.
With an applicable Associates degree, 4 years of experience is required.
Without an applicable degree, 6 years of experience is required.
Experience should include work in a technical environment involving data analysis or a similar field.
Required Technical Skills & Experience
4 years’ of relevant work experience in administrative support functions.
1 year experience supporting high volume travel arrangements.
1 year experience taking videos with camera.
4 years’ experience in a technical environment involving data analysis or a similar field.
2 years’ experience with Microsoft Excel and/or Microsoft Access sufficient to store, analyze and manipulate data.
2 years’ experience analyzing and documenting large volumes of technical data.
2 years’ experience storing, manipulating, and organizing large numbers of files and folders using Microsoft Windows networks or other document management programs.
Preferred Skills & Experience
Working knowledge of SharePoint or similar system sufficient to edit and maintain site.
Experience with electric utility industry data.
Familiar with reading engineering drawings.
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.”
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