Our client is hiring an experienced Business Analyst for their team in Portland, Oregon. This contract Business Analyst position will provide analytical support for our client's Contract Administration organization, facilitating, coordinating, developing, revising and drafting internal processes and providing budget analytical support and assistance. This position will support and assist the department managers and budget analyst through multiple budget processes, including start of year budget setting; monthly accrual processes; and, providing support for budget management throughout the year. This position will support leadership in transparency around budget, and help develop efficiencies to streamline budget management processes. In addition to supporting effective processes, this position will support the department by serving as a general point of contact and subject matter resource for budget questions and verifying that staff is able to access the information, they need to manage budget effectively.
This position will work with senior staff to verify the process runs smoothly and effectively. The work product is developed by a large cross-functional team with extensive stakeholder input. Because of this, managing logistics, interim deadlines, quality control and encouraging top-notch communication is critical for successful development. This position will work with other agency staff filling multiple roles in the document’s completion, verifying that the final product is robust and effectively communicates our energy efficiency program offerings to utilities and internal staff that implement and verify compliance of these programs. In addition to process management, this position will also support and assist the department through ad-hoc budget exercises. As the primary super-user and department’s subject matter resource for the internal budget tracking system, this position will research, coordinate, validate and enter corrections where expenses are charged incorrectly; and, assist with contract management systems entering, updating and validating data accuracy.
Organization & Culture
Team members must have a professional demeanor reflected in excellent written and oral communication skills, listening skills, patience, analytical reasoning, and problem solving abilities. This role requires a detail-oriented, structured, critical thinker, with the ability to coordinate multiple demands simultaneously and someone who maintains a high degree of confidentiality.
Business Analyst Responsibilities
Support business stakeholders and the facilitation process for gathering and analyzing information using standard tools and approaches to:
Clarify business operations, functions, problems.
Document/map the current and future state.
Identify solution alternatives, evaluate the alternatives, and define procedures.
Provide process and organizational experience for facilitating, planning, and executing approved business operations and change initiatives consistent with strategic business objectives.
Provide process facilitation for business processes as assigned.
Facilitate and assist with routine budget activities across PE and in coordination with the Finance org, organizational Budget Analysts and manager(s), including:
Drafting departmental start of year (SOY) budgets with management and analysts’ input and for management finalization; and, facilitating in-year budget adjustments as requested.
Accrual processing per established procedure and system-generated data.
Quarterly financial and end of year forecasts for PE, which may include working with the org’s management and budget analysts, compiling management forecasts to produce a holistic report for Finance.
Ongoing variance analysis and recommend corrections.
Work order setup and utilization per procedures.
Utility Energy Efficiency Incentive setup and maintenance, which may include entering/recording, updating and validating system data.
Interfacing with the Finance Department, which may include: collaborating and coordinating on monthly processes and reporting; researching and responding to internal and external inquiries; performing requested adjustments; and, improving cross-org procedures, processes and practices.
Conduct cost research and analysis.
Provide project management coordination and support for multiple internal projects; the current project focus developing the Implementation Manual:
Draft and recommend and/or provide input into project plans to advance each stage of the Implementation Manual project.
As with the Implementation Manual project, liaise, collaborate and meet with various groups (subject-matter-experts, end users, stakeholders, sponsors, etc.) within energy efficiency to facilitate the development of project plans, goals, milestones, requirements, and potential obstacles to/for success (as in the production of the Implementation Manual.
Perform Quality Control on the Implementation Manual to drive consistency in language and clarity of intent.
Maintain the project management infrastructure in SharePoint.
Document processes and support and assist teams in adhering to deadlines and schedules.
Assist manager in resolving stakeholder conflicts, escalating issues for management decision, as needed.
Conduct analysis or draft, review, revise, and recommend processes as assigned.
Provide consistent communication with all concerned project participants (e.g. manager, project sponsor, stakeholders, and the project team) regarding project status, progress, and potential obstacles / issues.
Provide business analytics and system support for EE Tracker system as assigned by the PEK manager, including:
Serve as primary point-of-contact and technical resource for administration of a system/database for the budget management system (EE Tracker), including troubleshooting issues and identifying potential causes. This work may include working with Users and acquiring external technical assistance; researching past issues; assisting with system patches, upgrades, and enhancements; etc.
Monitor system performance.
Promote and facilitate organizational utilization, providing User assistance as requested.
Alert program lead and workplace manager (or designee) and/or other appropriate subject matter experts to any issues or concerns with the system and providing recommendations to address; implementing approved recommendations or corrective actions.
Provide training to staff and other system administrators (IT) on the operations of the budget system.
Collaborate with appropriate manager / team lead / personnel to define and draft process and procedure documentation for the budget system, which may include new and existing processes and/or procedures.
Create and draft change management plans and user guides to implement new processes for review, finalization and approval by the manager/team lead.
Assist management in developing departmental budget management process improvements, which may include alternate reporting, data structures, workflows, and collection/input methods.
Support transaction processing, research, analysis, and corrections for PE’s program, an Energy Efficiency program that serves multiple facilities.
Provide basic financial analysis and recommendations on related Energy Efficiency business issues to Tier 3 and Tier 4 managers as well as Corporate and Finance offices as requested.
Draft and maintain internal project analysis policies, processes and procedures.
Maintain report development and data quality control for Energy Efficiency. Provide the feasibility review of any proposed reports designed to capture financial data.
Develop curriculum and materials used for training staff on org functions such as entering accruals, performing advanced budget functions and / or training for any new or revised procedures.
Identify gaps and process improvements opportunities on various financial activities and subjects; provide recommendations; and, implement management-approved improvement efforts / initiatives.
Provide technical expertise for A-123 activities within PE. This work may include research, investigation and responding to audit requests and inquiries; pulling information and producing reports as needed for audits.
Participate on development teams for Energy Efficiency, IT and Finance initiatives providing technical expertise, guidance, user acceptance testing, and training.
Maintain repository of departmental budget and financial records. Maintain filing system(s), files, emails and records in accordance with compliance requirements. File and disperse documents/letters only to appropriate personnel. Maintain all official records in accordance with the Information Governance & Lifecycle Management (IGLM) standards and procedures.
Validate official records are accurately maintained for auditing purposes.
Work collaboratively across the organization to solve problems, utilize conflict resolution techniques and support continual process improvement.
Business Analyst Qualifications
Education & Corresponding Experience:
A Bachelor’s degree in Computer Science, Engineering, Business Management, Organizational Development or a related discipline is preferred.
With an applicable Bachelor’s degree, 5 years of experience is required.
With an applicable Associate’s degree, 7 years of experience is required.
Without an applicable degree, 9 years of experience is required.
Experience should be consistent with the specific requirements of business analysis and progressively more technical in nature.
Required Technical Skills & Experience:
3 years of Project Management experience.
Advanced skills/experience with Excel (pivot tables, vlookups etc.).
Working knowledge of automated data systems.
1 year of experience with Visio.
Preferred Skills & Experience:
Experience with enterprise financial software and reporting tools, such as PeopleSoft.
Proficient with Microsoft Project, SharePoint, and project portfolio tools.
Experience with business process documentation and management.
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.
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