Job ID: 40291Administrative Technician
Our client is seeking an Administrative Technician to join their team in Olympia, WA. This position carries out recurring office procedures independently and selects the guidelines or reference that fits the specific case. The manager may provide instructions on new assignments and/or check completed work for accuracy. A valid U.S. drivers License is required and up to 5% travel for meeting and field visits is possible.
Administrative Technician Responsibilities
Performs data entry using multiple computer applications, including but not limited to Microsoft Office, Asset Suite, PeopleSoft, Microsoft SharePoint, etc. May enter inventory management data, vehicle mileage, training, travel, pen base program, utility bills, etc.
Verifies group/organization timekeeping is accurate and follows the established guidelines, policies, and negotiated bargaining agreements (such as Columbia Power Trade Council (CPTC) for hourly workers). Where required, inputs time and labor information into appropriate system.
As required, following established policy and process prepares travel authorization and arrangements for management and staff travel using on?line systems.
Prepares travel vouchers following established process using on?line system, entering data from staff daily work reports and other communication.
Performs data entry for P-card transactions, materials requests and invoices.
Answers telephone calls and responds to routine telephone requests that have standard answers; refers calls and visitors to appropriate management and staff. As required, controls mail to assure timely staff response, and sends form letters. Sorts and distributes incoming mail; prepares outgoing mail, including bulk mailing packages.
As requested, maintains calendars, makes appointments, and arranges for meeting rooms.
May receive requests for spare parts in stock and following established process, sends to field sites. As requested and following direction or established process, orders or assists in ordering material and property listed in stock catalog from warehouse and other approved sources and arranges for delivery to field sites, as appropriate.
Prepares forms for district functions, maintaining catalogs and posting (filing) changes to manuals. Establishes and maintains filing system(s), files, emails and records in accordance with compliance requirements. Files and disperses documents/letters to appropriate personnel. Maintains all official records in accordance with standards and procedures.
Validates official records are accurately maintained for auditing purposes.
As requested, assists staff in the routine use of software applications such as Microsoft Office programs.
Processes and submits requests to manager for approval for needed office supplies; distribute supplies to appropriate staff per established procedures.
Serves as point-of-contact person for district or other office personnel regarding general district or administrative information.
Coordinates and assists manager with development of annual managers’ and employees’ performance appraisal plans; implements, oversees and completes related documentation. Schedules and tracks to completion all managers’ and employees’ quarterly progress reviews, while performing associated follow-up to obtaining requisite signatures and approvals. Ensures on-time documentation submission to Human Capital Management (HCM) and verifies all processes are tracked to completion within established timelines.
Takes/records minutes for various district meetings, such as supervisor, staff and safety meetings.
Administrative Technician Qualifications
3+ years of related administrative/customer service experience or equivalent combination is required.
Required Technical Skills & Experience
Well qualified typist, skill in using Microsoft Office Suite of products, and skill in operating common office equipment.
2+ years of relevant work experience in administrative support functions.
Preferred Skills & Experience
Working knowledge of SharePoint.
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.”
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