The Faculty Education and Outreach Coordinator is responsible for the day to day management and operations of the faculty development programs, Grand Rounds, Chair’s Friday Forum, IPOC Summer Power Hour series, annual faculty reviews, continuing medical education accreditation, promotion and tenure, clinical shadowing program, and alumni outreach programs for the Department of Pediatrics.
Administrative Coordinator Responsibilities
•Maintain calendars for Pediatric Grand Rounds, Chair’s Friday Forum, IPOC Power Hour, faculty development, and resident/student alumni programs.
•Collect information from divisions and faculty to schedule events and speakers.
•Coordinate room reservations, catering, and special requests for events.
•Communicate event information through Marketing Cloud, Outlook, websites, and other channels.
•Work closely with the Executive Assistant to the Chair and division administrative support to coordinate PGR endowed speakers and special guest lectures.
•Collaborate with Faculty Development Director to administratively develop, implement, execute, and maintain new and existing programs.
•Maintain program and event records, documents, and curriculum materials in new and existing OHSU systems.
•Develop, refine, and document processes and policies with a focus on program improvement and creating efficiencies
•Develop and maintain evaluation and feedback systems for events and programs; run evaluation reports and make recommendations for improvements.
Reconcile event expenses and process journal entries.
Administrative Coordinator Qualifications
Four years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR A Bachelor’s degree and two years of general office or secretarial experience; OR An equivalent combination of training and experience.
Experience administering or coordinating parts or subsets of a project or program.
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.