***Not able to use 3rd Party Agencies***
Our client is seeking an Administrative Assistant to join their team in Portland, OR. This role will perform secretarial, general office, record processing, or word processing work in support of the Government Relations Office. This position must be detail oriented, possess strong organizational skills, be flexible, and have the ability to work in a team environment as well as being self-directed, have ability to set and prioritize obtainable goals and work efficiently under pressure of multiple deadlines for multiple areas.
Provide direct support to the Vice President Public affairs; provide general support to the Government Relations Department
Manage information and meeting calendars for the Vice President public Affairs and prepare weekly/daily calendar preparation.
Prepare confidential correspondence, documents, reports, power points, surveys and other documents as requested.
Answer department phone lines: Triage confidential and highly sensitive calls; provide information to University and public services, procedures, and policies accurately and appropriately. Requires ability to accurately disseminate policies and regulations to internal staff, businesses, and public related to diversity, inclusion, and services of Government Relations.
Answers phones, takes messages, and/or routes calls.
Responds to routine questions about internal services; greets visitors and directs to appropriate location and/or staff person.
Processes incoming mail by opening, date-stamping, sorting, and delivering to personnel in departments, picks up outgoing mail; provides copy service upon request.
Performs simple maintenance on office equipment; refers maintenance problems to service technician when appropriate.
Act as department contact for procedures and best practice of events, Writing, editing, proofing, basic research and other admin duties as assigned.
Processes department invoices for various vendors, contractors and sponsorships.
Timekeeper for department.
Scheduling for department team members.
One year of general office or secretarial experience.
An Associate’s degree or certificate in office occupations or office technology; OR
A Bachelor’s degree and six months of general office or secretarial experience; OR
An equivalent combination of training and experience.
Three (3) months of general office experience or equivalent combination of experience and training.
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.”
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