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Description

Job ID: 43496

Administrative Assistant
The only way to deliver a single, global, mobile network is with satellite communications – and our client is making it a reality. They deliver unique products and services, leveraging their extensive IP portfolio, to unlock the untapped potential of satellite spectrum. Our client’s mission is to be the singular authoritative voice for seamless services across satellite and satellite-cellular connectivity.

Join their team in developing exciting new technology which will change communication all over the world. Come work alongside brilliant colleagues who share a commitment to each other’s success and know how to have fun!

 The Administrative Assistant is the FACE of the company! The admin team is responsible for general administrative and office duties to support day to day operations for internal staff. This includes acting as the receptionist to greet visitors and notify employees of guests, ensuring that break area(s) and food selection is stocked, and office supplies are maintained.

Responsibilities
Act as the point of contact for internal/external clients-EXCELLENT customer service.
Order, receive, and maintain office supplies and snacks, research new suppliers, place business card orders.
Receive and sort mail and deliveries.
Prep conference rooms for interviews, set up laptop, erase white boards.
Assist with onboarding new employees-Example: name tags, folders, making badges, updating files
Update and maintain Admin policies/procedures.
Attention to details and problem-solving skills.
Track inventory for company swag.
Maintains security by following procedures to include monitoring online system (Envoy) and issue visitor badges.
Answer telephone, screen and direct calls, maintain all contact lists for vendors.
Coordinate company events and activities. Examples:  lunches, team celebrations, Happy Hours.
Organize conference and meeting room bookings, erase white boards, tidy room for next meeting.
Submit and reconcile expense reports, maintain all receipts for autopay card/monthly reconcile.
Coordinate the repair and maintenance of office equipment including coffee and water machines.
Provide general administrative and clerical support to various departments, Example- maintain NDA filing via electronic/paper copy.

Qualifications
High School diploma or equivalent.
Minimum of two years’ experience as an Administrative Assistant in multi-department.
Experience working in a dynamic, fast paced environment, wearing multiple hats.
Excellent time management skills, ability to prioritize work.
Communication abilities including verbal and written communication, maintain confidentially and work effectively, able to organize your work using tools like MS Suite, the willingness to discuss questions or uncertainties in job assignments and to be able to positively interact with co-workers.
Ability to communicate information using standard Microsoft applications including Excel, Word, Office, Power Point, Project and Visio.
Ability to use company-wide tools and systems to execute the key duties and responsibilities of the job.
 


Benefits
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.

About VanderHouwen 
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide.  Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.”

 

$18 - $24 an hour pay

 

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